The functions of this department are:    

Purchasing of goods and services

• Acquisition of proforma invoices as per requisitions
• Procurement of goods and services
• Coordinating and supervising the Trust’s tender process
• Management of Vehicle Fleet

Maintenance of vehicles

• Management of vehicle allocation
• Supervision of Drivers
• Management of stores and supplies
• Clearing of goods
• Reception and storage of goods supplied
• Supply of materials, consumables and equipments
• Maintenance of stores and supplies records  

Maintenance of Premises, Facilities and Equipment

• Arranging the installation of facilities and equipments, additions, modifications etc. to existing infrastructure
• Management of installation, repairs and payment of utilities – telephone, electricity, water
• Maintenance of all equipments except IT
• Supervision of Office Assistants
• Upkeep and cleaning of premises
• Maintenance of generators
• Undertake space audits and optimize utilization of space
• Ensuring proper functioning of safety devices and or equipments

Insurance and License  

• Registration and Licensing of vehicles
• Insurance of vehicles and company assets through the Trust’s Brokers
• Insurance of assets and staff as provided by the Trust’s policies

Management of correspondence

• Management of the Trust’s registry/mailroom
• Reception of all outgoing correspondence from all departments and locations and their distribution
• Supervision of dispatch riders
• Postage and collection of mail sent through the Postal Services
• Handling and processing of all incoming mail
• Ensuring the proper maintenance of the Trust’s filing/documentation system

Management of fixed assets      

• Maintenance of a fixed asset register

Logistics  

• Responsible for the movement of personnel, furniture, equipments and supplies
• Provision and supervision of security for Trust’s premises equipments