Divisions

Human Resource Development

Terms of Reference

The functions of this department are:

Leads, develop and manage the organisation’s human resources
Set strategic vision and direct its implementation
Direct the performance management system, reward and remuneration policies to attract retain and motivate employees.
Identify training needs, design and organise a comprehensive training programme for staff
Provide leadership on human resource issues
Monitor standards and design guides and manuals

Administration and Facilities

This department is responsible for general services, purchases and providing logistics to ensure that staff work in the right atmosphere and have the necessary tools for efficient performance. It will also cater for general staff welfare.

Terms of Reference

The functions of this department are:

Purchasing of goods and services

Acquisition of proforma invoices as per requisitions
Procurement of goods and services
Coordinating and supervising the Trust’s tender process

Management of Vehicle Fleet

Maintenance of vehicles
Management of vehicle allocation
Supervision of Drivers

Management of stores and supplies

Clearing of goods
Reception and storage of goods supplied
Supply of materials, consumables and equipments
Maintenance of stores and supplies records

Maintenance of Premises, Facilities and Equipment

Arranging the installation of facilities and equipments, additions, modifications etc. to existing infrastructure
Management of installation, repairs and payment of utilities – telephone, electricity, water
Maintenance of all equipments except IT
Supervision of Office Assistants
Upkeep and cleaning of premises
Maintenance of generators
Undertake space audits and optimize utilization of space
Ensuring proper functioning of safety devices and or equipments.

Insurance and License

Registration and Licensing of vehicles
Insurance of vehicles and company assets through the Trust’s Brokers
Insurance of assets and staff as provided by the Trust’s policies.

Management of correspondence

Management of the Trust’s registry/mailroom
Reception of all outgoing correspondence from all departments and locations and their distribution
Supervision of dispatch riders
Postage and collection of mail sent through the Postal Services
Handling and processing of all incoming mail
Ensuring the proper maintenance of the Trust’s filing/documentation system

Management of fixed assets

Maintenance of a fixed asset register

Logistics

Responsible for the movement of personnel, furniture, equipments and supplies
Provision and supervision of security for Trust’s premises equipments